School Policies

Leave of Absence & Makeup Classes

Leave of Absence

  1. Inform US Arts about absences one week in advance for planned trips or other activities.
  2. Long vacation: If you plan on taking a long break, please let Office know ahead of time to arrange make-up classes. 

Make-up Classes

  1. Parents must make an arrangement for their make-up class with US Arts Office in advance via our online makeup/absence form. Walk-in make-up classes are NOT allowed.
  2. All make-up classes need to be done within the current registration period. No missed classes are carried over to the next term. 
  3. Missed make-up classes without prior notification to US Arts will count as an attended makeup class. No rescheduling allowed.

Holidays

  1. Please refer to US Arts School Calendar or check website. No need to schedule makeup class for holidays. 

Class Closure by School

  1.  If US Arts Center is closed due to inclement weather, the missed classes can be made up. 
  2. Class closure will be posted on our website. An email notification will be sent to parent email group (for new parents, please notify Office if you have not received any email from US Arts 3 weeks after your child starts class. Make sure we have an active email address on file. 
  3. No credit or refund for school closure. 

Class Cancellation by Parents

  1. Parents can cancel their child's class registration at any time.
  2. Each cancellation will incur a $50 cancellation process fee.
  3. A full refund will be given after process fee and class fees. The class fees will be prorated based on the number of classes taken.
  4. No refund for absences or for school pickup fees. 

Copyright

  1. Unless otherwise noted, all information under US Arts Center, including images, textbooks, graphics, video and audio, is the property of US Arts Center.
  2. US Arts Center (the headquarters and all the branch schools) has the right to post, print, and publish all the collected artworks, which are created at US Arts Center. 

Facility Destruction

  1. Obscene, offensive, and hateful language & physical injury towards anyone is strictly prohibited.
  2. Bringing dangerous and hazardous materials to US Arts is strictly prohibited.
  3. Students are expected to respect and take good care of all materials, supplies, and furniture in the classroom. Parents/guardians will be liable for any damage caused by their child.
  4. Students who intentionally waste art materials are required to compensate the school for them. 

Drop Off / Pick Up Students

Safety

  1. For the safety of the students, parents need to accompany their child into their classroom before leaving. If a student arrives before class starts, parents need to stay with their child until they enter and settle into the classroom. 

Traffic Flow

  1. Please follow our driving directions to get in and get out of the parking lot with safety and ease (i.e. do not drive up to the entrance of the school and stop in the middle of the road--this causes traffic. Park your vehicle in a parking spot and walk with your child to his/her classroom). 

Late Child Pick Up

  1.  Please arrive before the end of class to be ready to pick up your child on time. If parents cannot arrive early or on time, s/he must notify the school in advance via phone call or email.

Rooms 1-3 Student Pick Up Waiting Area

  1. If a student from Rooms 1-3 is waiting to be picked up, s/he must wait for parents inside the studio on the 2nd floor (Chantilly: red bench or blue wall areas only; Fairfax: red bench).

Rooms 4-6 Student Pick Up Waiting Area

  1. Students in rooms 5 & 6 are only allowed to leave the studio's second floor (Chantilly only) once their parents pick them up inside the studio, or when they receive a phone call/text from their parents (to their personal cell phone) about their arrival so the student can leave. In the latter case, students must confirm with a front desk staff member that they have received confirmation to leave. Students in rooms 5 & 6 (along with any of their younger siblings) may, alternatively, wait to be pic

Drop-Off / Pick-Up Liability

  1. US Arts Center is not liable for any accidents if parents drop off early or pick up late. 

During Class Time

  1.  In order not to distract the class, we ask parents to leave the classroom once class starts. Go to the front desk, not your child's classroom, if you need to pick up your child early. 

Homework

  1. Please allow your child to complete their homework independently. Parents should NOT help with their homework.
  2. Homework completion is not mandatory, but highly recommended. 
  3. If your child has any trouble with the homework assigned, please have him/her talk to their teacher first. Parents may also speak to the Office about it. 

Medical or Special Conditions

Full Disclosure

  1. If your child has any special behavioral or medical conditions, parents must inform US Arts Office upon registration so our teachers and staff can know how to properly care for your child. Our teachers know to treat all students fairly, equally, and without judgment, regardless of any pre-existing condition.